How to Eliminate Paper Documents in the Office
Why store it, if you can scan it?
No wonder the show Hoarders is so popular right now. Turns out there's a little keeper in all of us. According to the new book What's Mine is Yours: The Rise of Collaborative Consumption, there are more than 53,000 personal storage facilities in the U.S. — more than seven times the number of Starbucks.
About 30% of the storage boom comes from businesses storing things like payment records, office equipment, and inventory.
The cost?
On average $99 - $195 a month.
That's a whole lot of square footage eating away at your bottom line. If you're a Bill.com customer, you can minimize costs like these. How? By taking advantage of your digital filing cabinet. It's unlimited. Just email or upload Word, Excel, PDF, PowerPoint, image files, or even plain text emails to us, then file them however you like online. They don't even have to be work-related. You can set up personal files (that you control) for a screenplay you're writing, personal tax returns, your college thesis, your wedding photos – anything at all.
Time saving tip: Batch many documents — eliminate stacks of paper in seconds.
Yes, it's true. Many users are thrilled to realize that Bill.com lets you send in batches of unrelated documents. Simply fax them all together or scan them as a single file. Then you can go through, page by page, and process each document individually. You can even skip pages and go back to others as you wish. Anything you don't get around to processing? It will automatically stay in your inbox for you to tackle later.
Better yet... with Bill.com Zen we will split out all the documents and enter all the data for you automatically! It's literally zero effort to file and index all those financial documents piling up on your desk. And you'll avoid data entry (we sync it right into QuickBooks for you!). See why we call it "Zen"?
We even store all your documents in their native format. Click "View Original" when viewing a document and it will open up your document in its native application.
So see that stack of paper on your desk? Pick up the whole pile and fax or scan it on over! And get a paperless office now.
- Sign up for a webinar
- Why small businesses should use online bill payment
- Stop sending checks: why ACH payments make sense for small businesses
- QuickBooks users: add better bill-paying to your money management strategy
- 6 reasons why your business isn't too small for automating bill payment
- How to streamline invoicing and get paid faster
- Doing business bill payment with Bill.com verses with your bank
- Cloud computing: benefits for small businesses
- How to run a green business
- Six steps to a better bill-paying process
- Best practice guides for Bill.com usage with your accounting package
- How to eliminate paper documents in the office
- Small business fraud: 8 ways to protect yourself
- 5 reasons your financial data is more secure in the cloud
- Preparing for an audit
- Year-end tax planning
"At last! The means to go green. Bill.com transformed our paper driven environment through the efficient use of technology. Bill.com's methodology has helped increase our billing productivity while saving time and money. It adapted to our payables process and customized reports and has made paying our bills easier. Our busy team of executives can access Bill.com anytime, anywhere within a password protected environment. Their responsiveness to our needs is excellent!"