Applicant Privacy Notice
Scope and Overview
This Applicant Privacy Notice describes how and when Bill.com collects, uses, shares, and updates personal information from individuals who wish to be considered for employment.
Collection and Use of Personal Information
For purposes of this Applicant Privacy Notice, personal information means any information that identifies or can be used to identify an individual. Personal information excludes anonymous or de-identified data that are not associated with a particular individual. To carry out our recruitment activities, we collect, store, and process the following categories of personal information:
Identifiers such as name and contact information, including home address, phone number, and email address;
Your resume, CV, or profile that includes your employment history, previous and relevant work experience or other experience, and education history;
Job openings you wish to be considered for; and
Cover letter, if you choose to submit one.
We will collect this personal information from various sources including directly from you or third parties, such as former employers and other third parties that assist us with recruitment activities.
We use this information to assess and compare your skills, qualifications, and experience against other candidates and consider your candidacy for employment at Bill.com; communicate with you about the recruitment process, your application, recruitment events, and other potential career opportunities at Bill.com; inform our internal analysis and reporting on our hiring practices and make improvements to our application and recruitment process; for security and fraud detection purposes; and to comply with legal obligations.
As part of our recruitment process, we may also request verification information such as citizenship, work permit status, government-issued identification, and date and place of birth. We will use this information to verify your information and identity; conduct background checks; confirm your eligibility to work at a particular Bill.com office; confirm that there are no potential conflicts of interest issues in hiring you; and begin the on-boarding process if you are hired by Bill.com. In addition, where requested by you, we will use this information to assist you with obtaining an immigrant visa or work permit, if required.
You may also voluntarily self-identify certain additional personal information such as your gender, race or ethnic origin, or veteran’s status. While we will may ask you for this type of information, providing such information is voluntary and your decision to provide or withhold any such information will not negatively impact whether or how we will consider you for employment. We may use any such information for internal analysis and reporting on our hiring practices and to make improvements to our application and recruitment process.
We share your personal information with our employees, contractors, designated agents, or third-party service providers who require such information to assist us with recruitment. Third-party service providers may include, but are not limited to, employment background check providers, recruiting partners, and other service providers that help us manage our recruitment activities. When we contract with these third parties, we do not permit them to use or disclose your information for any purpose other than the work they are doing on our behalf or as required by law.
We may also disclose your personal information to comply with legal obligations or valid legal processes, to protect the rights and property of Bill.com, or for emergency/safety reasons. If a business transfer or change in ownership occurs, we may disclose information, if necessary, to complete the transaction.
We have implemented appropriate physical, technical, and administrative security measures designed to secure your personal information against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit access to personal information to those employees, agents, contractors, and other third parties that have a legitimate business need for such access.
Changes to this Privacy Notice
We reserve the right to update this Applicant Privacy Notice at any time, and you can view the latest version on https://www.bill.com/about-us/careers/. If we make changes to this Applicant Privacy Notice during your recruitment process that, in our sole discretion, has a material impact on your rights with respect to how we process your personal information, we will notify you via email to the email address you provided to us. By continuing the recruitment process after those changes become effective, you agree to be bound by the revised Applicant Privacy Notice.
If you have any questions about our processing of your personal information, please contact: email@example.com.
Effective Date: January 1, 2020