We’re thrilled to launch groups to help you manage multiple budgets and easily stay organized—even when handling a high volume of spend across the company. We’re also excited to introduce group owners to enable you to delegate budget management responsibilities while staying in control.
How do groups and group owners help you stay organized and delegate? Here’s an overview.
You can organize multiple budgets with the same settings with the new group owner user role. Within a parent group, owners can establish budget subgroups based on business needs and maintain visibility across the company.
For example, creating a marketing group would enable that team to establish budgets for various spending categories like travel, advertising, video resources, etc. This would empower the head of marketing to manage those budgets with a set group limit and not have to continually go back to finance each time they needed to create a new budget.
Groups also enable admins to maintain control without micromanaging spend budget by budget. Assign a spending amount for a group owner to manage across budgets. Group owners can manage budgets—including creating budgets, setting budget limits, adding and removing budget members, and creating vendor cards—without exceeding the original specified limit set by the admin.
If you don’t want group owners to be able to create budgets and edit budget limits, but still want them to act like traditional budget owners within the budgets of the group, you can edit their capabilities to match your needs.
Here are a few tips to make managing groups easier.
Want to dive deeper into groups? Check out this article.