We offer versatile, professional receipts in text, spreadsheet, and PDF format that accommodate consultants, freelancers and service-oriented businesses. You can use it to issue itemized bills or charge hourly. While your business may have unique needs for its receipts, a receipt template provides a foundation that you can touch up to suit your operations.
It’s effectively a blank receipt that your company can standardize with the same information across its transactions. You can streamline your paperwork and offer services more efficiently by maintaining ready-made templates in text document, PDF, and spreadsheet formats.
Small businesses and independent freelancers don’t always use service receipts, but there are many benefits to incorporating them into your transactions.
With a service receipt, your customers will have a clear written record of the services that they paid for as well as the figures that contributed to the cost. This is important for accurate bookkeeping, expense records and can often be relevant come tax season.
Given how important service receipts are, consumers take them for granted and expect to receive one when a payment is made. Providing clean, organized service receipts is vital for small businesses to present a professional image to customers.
Providing a service receipt helps customers by providing a record of expenses and serves as a formal end to a transaction. For the customer, receiving a service receipt has the benefit of helping them track expenses and understand the services they’ve paid for. These benefits circle back to you, as customers prefer to work with transparent, professional companies.
Your first benefit from using a receipt template as a service provider is that you’ll save time over trying to create receipts from scratch. Designing a service receipt requires making decisions on font and spacing and requires more familiarity with editing software. Whether you find the template ideal or edit it, you’ll also benefit from having a standardized receipt ready to go for transactions.
You’ll also have the same information across all receipts for consistent recordkeeping. While a receipt can be tailored to each customer, it’s important to have a record of the essential information across all payments the business receives.
Issuing a standardized receipt reduces the paperwork burden of each transaction and provides a sense of transparency to customers, as well as facilitates easy billing and bookkeeping on their part. Finally, using a smart, clean receipt template with custom branding elements that customers can easily read provides an impression of professionalism.
The first step in writing a service receipt is setting up a template that you can easily duplicate across different transactions. Either the top or bottom of the document should contain key information such as the name and contact information of your business, the name of your client, and the name of the receiver.
The document’s body should consist of rows that describe the services you’ve provided, itemized and total costs, and taxes. Finally, you need to include the issuance date, the date you rendered the services, and a unique receipt number.
Remember that most receipts will correspond with an invoice. Confirm that all information matches the information on the receipt unless there have been amendments or the paying entity differs from the one receiving the invoice.
The first category of information is your company name, company logo, and contact information. This will be standard across all of your service receipts, while the other necessary information varies.
Each service receipt needs a unique number as well as your customer’s information and issuance date. The final component of a service receipt is a list of services with line items, a service description and its specific cost, the total cost, tax, and payment method for your customer.
In the notes and terms section, you should include any payment information that helps you connect it to a transaction in the bank account. This could be something like a check number if the customer is paying by check.
If you issue receipts digitally, you’ll typically do so in PDF format. However, PDFs are difficult to edit, and you’ll need to be able to edit the document to fill in the services and payment information. You’ll also need to edit your original receipt template if the basic template needs alteration before it suits your company. Follow these steps to edit your template:
When you need to fill out the receipt template to issue a service receipt, take the following steps:
A service receipt closes business transactions after providing customers with a record of their paid services. You issue service receipts after the customer has received your services and paid for them. If you charge in advance, you should issue the service receipt after they pay and before you provide the services. Make sure you issue a service invoice before so your clients know how much to pay you.
Let’s take a look at a service receipt and how it’s used in action. Below is an example of a completed service receipt with all details filled out.
This service receipt is provided by a web services company for work on a new website. Breaking it down section-by-section, we’ll start from the top and work down.
The top section contains the company information for both the billing and billed businesses. The billing business’s information is in the header while the billed business’s information is in the “Bill to” section.
The receipt number typically corresponds with the invoice number. Being consistent in matching receipt numbers to invoice numbers makes it easy to find the corresponding invoice and receipts for a sale.
The receipt date matches the invoice date while the payment date is when the payment is received and deposited.
The next section is an overview of the services provided, the hourly rate, and the total hours worked. Be as descriptive as possible in the Description section, especially if there are multiple projects on the go. You should be able to tell at a glance exactly what was billed and what work it corresponds to.
The amounts are summed in the final section, with any discounts and taxes applied. In this example, the customer received a 10% early payment discount by paying promptly, which is reflected in their total paid.
In the notes and terms section, the business states when the business received the payment, how it was processed, and that the early payment discount was applied.
When they refer back to the receipt, they’ll easily be able to connect it to the receipt and the transaction.