How does BILL simplify your accounts payable process?

What is BILL

BILL is a financial operations platform that delivers automated software solutions for Accounts Payable, Accounts Receivable and Spend & Expense. From payables, corporate cards, employee expenses, and receivables, to sources of working capital, BILL allows you to manage it all from one place and sync seamlessly with the accounting platform of your choice.

The Problem with the Current Accounts Payable Process

Businesses depend on the services of vendors, contractors, and a variety of other trading partners to keep things running. Sounds simple enough, right? It is—until it’s time to pay these people for their goods or services.

The process can get messy. Incoming bills stack up on your desk, you or your accounts payable clerk gathers them up and routes them for approval, and then checks are printed, signed, and mailed to your vendors or contractors. But it doesn’t end there—you still need to manually enter the payment in your accounting software to keep your books up to date.

It’s a slow, inefficient process that saps your time and distracts you from what matters most: serving your customers and growing your business.The accounts payable function is a vital part of any business, but it is a function that, if not handled correctly, can cause problems for business owners. Bills become large stacks of paper that have to be processed, routed to the correct approvers, checks have to be signed, envelopes need to be addressed, and the check is finally mailed out to all of your vendors.

After that, your payment needs to be recorded separately in your accounting software. These activities not only take time to complete, but the process that is prone to user error. What if there was a way to simplify this whole process?

Accounts Payable With BILL

BILL automates all of the above, from end to end. You receive invoices from vendors or contractors via email, or scan and upload them to your digital inbox. From there, you simply create a new bill, enter a few quick details, and pay it via your preferred payment method like ACH, Card, Virtual Card, Wire, or Check. If your vendor or contractor prefers to receive paper checks, we’ll automatically print and mail those for you.

You can also set approval policies to meet your business needs. Custom approval policies in BILL allow customers to route transaction approvals automatically to designated approvers and approver groups. Using approval routing criteria like vendor, location, department, GL account, and more, you’re able to create advanced rules in seconds, directly from your BILL account (vs. via a spreadsheet that you have to create and import). Approvers receive an automatic notification when a bill needs their attention, and they can review and approve the bill, from any device, with a click or a tap.

Need to share access to your account with others? No problem! BILL offers custom user roles (Administrator, Accountant, Clerk, Approver, Payer) to ensure a clear separation of duties and maximize the efficiency of your staff.

Once a payment is made, it’s automatically synced over to your accounting software. You save time on duplicate data entry, reduce the chance of manual entry errors, and always have up-to-date books.

Learn more about how BILL can cut the time you spend on the accounts payable process in half. Or, if you want to try it for yourself, start a risk-free trial now.